Privacy Policy

Overview

This Privacy Policy explains what personal and non-personal information is collected through ADITI VIDYANIKETAN website and related platforms, why the data is collected, how it is used and shared, how long it is retained, and how individuals can exercise their privacy rights. By using the website you consent to the practices described in this policy.

Information Collected

Personal Information

• Students and parents: full name; date of birth; address; phone number; email; admission and academic records; emergency contact details; health information where provided.
• Staff: name; contact details; qualifications; employment records.

Technical and Usage Information

• Website data: IP address; browser type and version; device type; pages visited; date and time of access; error logs; analytics data.

Payment and Sensitive Information

• Payment data: processed by third-party PCI-compliant payment gateways; the website does not store raw card numbers.
• Sensitive data: health or special-needs information is collected only when necessary for welfare and with appropriate consent.

How We Use Information

We use personal data to:

• Administer admissions, academic records, examinations and certificates.
• Communicate with parents, students and staff about school matters, notices and emergencies.
• Process fee payments and refunds via third-party payment processors.
• Provide and improve website functionality and user experience, including analytics.
• Comply with legal, regulatory and statutory reporting requirements, including mandatory public disclosures required by education authorities.

Sharing and Disclosure

We do not sell or rent personal information. We may share data with:

• Authorized staff for academic and administrative purposes.
• Third-party service providers (hosting, cloud services, student information systems, payment gateways, email services) under confidentiality agreements.
• Regulatory or law enforcement authorities when required by law.
• Institutes or alumni networks when you register to join an institute community.

The website may link to external sites; we are not responsible for their privacy practices.

Data Retention

As a newly established school, we currently do not hold historical data records.

Moving forward, any personal data collected will be retained only as long as necessary for the purpose it was collected, to meet statutory obligations, or to fulfill contractual requirements.

Security Measures

We implement reasonable technical and organizational measures including SSL encryption, secure servers, firewalls, role-based access controls, staff confidentiality obligations and regular backups to protect data. In the event of a data breach we will notify affected parties and authorities as required by law.

Rights of Data Subjects

You have the right to:

• Access the personal data we hold about you.
• Correct inaccurate or incomplete data.
• Request restriction of processing or object to processing where applicable.
• Request deletion of personal data subject to legal and regulatory retention obligations.
• Withdraw consent where processing is based on consent.

To exercise any right, contact the designated Grievance Officer or data protection contact provided on the website. Requests will be processed in accordance with applicable law.

Children and Parental Consent

Children's data is collected and processed only through parents or guardians or school administration. For children below the applicable minimum age, parental or guardian consent is required for online accounts and services.

International Transfers

Data may be processed or stored outside the country by service providers. Where transfers occur, appropriate safeguards will be applied in accordance with applicable law.

Changes to This Policy

We may update this policy from time to time. Material changes will be posted on this page with a revised date. Please review periodically.

Contact and Grievance Officer

• Email: humanresources@aditividyaniketan.com
• Postal Address: ADITI VIDYANIKETAN, High school para, Jiaganj, Murshidabad, West Bengal-742123

Verification for requests: When submitting access, correction or deletion requests, please include your name, relationship to the student if applicable, details of the request, and a copy of a government ID for verification.